What do I need for the integration to work?
The integration is turned on automatically so there is nothing you need to do in your Jiminny or GSuite account.
How can I be sure that my Google Meet integration is working?
You will notice that there will be a participant in your meetings called the Jiminny.ai Notetaker.
Important note: The Notetaker name is customizable! Your team can change the name of the bot by going to the Organization Settings > Recording in your Jiminny platform. Awesome, right?
Which Google Meet will be recorded?
Both scheduled and instant meetings will be recorded. You can also control which one of them you want to record or not from your Dashboard at any point in time. If you have internal recording turned off, the Notetaker will only join scheduled meetings that have someone external joining (i.e not with your company email domain).
You can also invite the Jiminny Notetaker using instant invite options from the Dashboard or Sidekick.
How should I schedule my meetings?
This is super simple, just schedule a meeting in your Calendar like normal, and make sure your Google Meet meeting details are added. Then the Jiminny.ai Notetaker will join at the scheduled start time of the meeting.
*Please schedule your meetings a minimum of 15 minutes before, to make sure they have time to import to your Jiminny Dashboard to be recorded.
How do I stop recording?
While your meeting is in progress:
During the meeting, you can stop recording anytime by removing Jiminny.ai Notetaker as a participant from the meeting. Please note that if you remove the Jiminny.ai Notetaker, the recording would be stopped and saved (if it is longer then 10min) or deleted (if it is shorter than 10min). This behaviour can be controlled from the Organisational Settings.
Turning off my recording permanently:
This is controlled in your Jiminny profile. Just go to recordings to toggle recording off.
*Please note this option is exposed and controlled by your Jiminny admin.
Troubleshooting & FAQs
1. What do I need to do to make sure the Notetaker will join my meetings?
1. What do I need to do to make sure the Notetaker will join my meetings?
You need to have a Recorder licence and your calendar needs to be synced so we can pull the information about your scheduled meetings. This can be checked in Profile Settings > Integrations.
2.What is the best practice for ending my meeting?
2.What is the best practice for ending my meeting?
The best practice is to always hangup your Meet where possible not just shut the tab. Ending the meeting will prompt Jiminny.ai Notetaker to leave automatically, and pop Sidekick so you can summarize all the key meeting information and log it directly into your CRM.
3.What is the maximum recording duration?
3.What is the maximum recording duration?
The maximum length for a single meeting recording is 10 hours.
4.What to do if the Notetaker is in the meeting room but I can't let it in?
4.What to do if the Notetaker is in the meeting room but I can't let it in?
If the Notetaker was sent to a Google Meet meeting, but you didn't see it ask to be let in from the waiting room, it's likely because you were not the host of the meeting.
If the meeting was organized by someone else, by default, you won't be able to let anyone in (and won't see any indication of the Notetaker asking to be let in), as only the "Hosts" will see popups to let participants in from the waiting room.
If none of the Hosts are in the call yet, nobody will see a pop-up to let the Notetaker in. Once the host joins, then the host will see the pop-up appear.
This behavior can be configured as shown here.